PDF statements
Downloaded straight from your bank or card issuer. SpendixAI reads the transactions out of the document.
- Works for most bank layouts
- Keep the file exactly as downloaded
Statement import
Import your bank statements, PDF, CSV or Excel.
Your statements already hold every payment. SpendixAI reads them for you, so you review instead of retype.
3file types: PDF, CSV and Excel
0bank logins asked for
Batchupload several files together, up to the size limit
Reviewevery import before it joins your records
Supported files
Bring the file your bank gives you
If your bank offers a choice, CSV or Excel are the most reliable. PDF works for most layouts too.
Most reliable
CSV files
Plain tables with the cleanest columns, so they are usually the most reliable to import.
- Best accuracy
- Opens in any spreadsheet too
Excel files (.xlsx)
Spreadsheet downloads from your bank or accounting tools, imported without retyping.
- Do not edit or re-save first
- One account per file
How it works
From file to records in six steps
- 01
Choose the account
Open Import and pick the account the statement belongs to, so each transaction is linked to the right place.
- 02
Drop in your files
Add one or more files as a batch, up to the size limit shown on the page.
- 03
SpendixAI reads them
It extracts each transaction and matches merchants.
- 04
Categories are suggested
Your rules and history come first, and AI only helps with what is left, if it is on.
- 05
You review
Check what was found, then it is added to your records.
- 06
You are notified
A notification tells you when the import is ready, or if it could not be processed.
Tips
Get the best results
Download full months
Whole calendar months mean nothing falls between two files.
One account at a time
Import each account separately, and pick the right account every time. Cards and savings stay separate.
Leave the file alone
Use the file exactly as the bank gave it, without editing or re-saving.
Check the total
Compare the imported total with your statement once it is in.
Tidy the merchants
Add aliases for merchants that appear under several names, and the next import matches them.
Make it a routine
Import on the same day each month, straight after the statements arrive.
Troubleshooting
If something looks wrong
Duplicates
Possible duplicates are flagged, and the Possible duplicate charges report lists likely repeats. Overlapping statements are the usual cause.
Wrong category
Correct it once and the correction is remembered. Create a rule for merchants you see often.
A file could not be processed
You are notified, and the import history shows its status. Try a fresh copy, preferably as CSV or Excel.
One shop, several names
Join the spellings with aliases in the Merchants directory.
Your files
What happens to your statements
Your statements are yours. They are used to build your records, and you decide how long they stay and what AI may do with them.
- Uploaded documents are kept in your workspace for the retention period you choose, from 1 to 120 months.
- Some optional AI features, such as reading an unfamiliar statement layout, process the content of the file. Each can be switched off.
- You can delete transactions or the whole workspace whenever you like.
Next
After the import
Once a statement is in, the whole product starts working from it. A single month is enough to see your top categories, and three months make the trends meaningful.
- Open the dashboard for your spend trend, top categories and top merchants.
- Try the Report library for savings rate, recurring charges and more.
- Use the Export centre to pass the data to Tally, Zoho Books or QuickBooks.
- Restore anything you delete from the recycle bin within 30 days.
Guides
Guides for importing
How to track expenses from your bank statements
A step-by-step routine for turning PDF, CSV and Excel bank statements into a clear expense record, with categories, accounts and duplicates handled.
Read articleHow to read your bank statement: UPI, NEFT, IMPS and other narrations
Statement lines such as UPI, NEFT, IMPS, NACH and POS look cryptic. Here is what each one means and how to find the merchant inside.
Read article
Set up your bank, credit card and cash accounts the right way
Accounts keep every transaction linked to where the money moved. Learn how to add bank, card and cash accounts and the details worth filling in.
Read articleQuestions
Importing questions
Which files can I import?
Bank and card statements as PDF, CSV or Excel files. After an upload, you review what was found before it becomes part of your records.
Do I choose an account before importing?
Yes. You pick the account the statement belongs to first, so each transaction is linked to the right bank account, card or wallet.
Can I upload several files at once?
Yes. You can add files together as a batch, up to the size limit shown when you upload.
What if I import the same statement twice?
Possible duplicates are flagged for you to review, and the Possible duplicate charges report in the Report library lists likely repeats, such as the same amount to the same merchant within two days.
What happens if an import fails?
You get an Import failed notification, and your import history lists each batch with its status so you can see what went wrong and try again.
Can I add expenses by hand?
Yes. You can add a single expense or several at once, which is handy for cash spending.
Ready to start?
Get started Import your first statement.
Create your account with Google and drop in a PDF, CSV or Excel file.