Small business owners

Run the numbers without a finance team.

A small business needs clean spending records, a view of GST and an easy way to share them with an accountant. SpendixAI gives you all three in one workspace.

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Small business owners using SpendixAI
Sound familiar?

The problems this solves.

  • Spending is scattered across cards, accounts and cash.
  • GST input credit needs organised purchase records.
  • The accountant keeps asking for exports in a particular format.
Small business owners: SpendixAI in use
How SpendixAI helps

What you get.

All accounts in one place

Track bank accounts, cards and cash together and compare them with account net position.

Receipts with the transaction

Keep invoices and receipts beside the payment they explain.

Exports your accountant can use

Download CSV, or choose a Tally, Zoho Books or QuickBooks template.

A typical month

How it fits into your routine.

Four small steps, once a month.

  1. 01

    Set up every account

    Add each bank account, card and cash wallet the business uses.

  2. 02

    Import monthly

    Import statements as soon as they arrive, one account at a time.

  3. 03

    Review GST and suppliers

    Check ITC-eligible spend and who you pay most.

  4. 04

    Export for bookkeeping

    Send your accountant the export in the format they prefer.

Questions it answers

Ask your money a question.

Each one is answered by a report in the Report library, built from your own transactions.

Which suppliers do we pay most?

Open the “Top merchants by spend” report.

How much ITC-eligible spend did we have?

Open the “GST and ITC-eligible spend” report.

How is each account doing?

Open the “Account net position” report.

Are we within our budgets?

Open the “Budget vs actual” report.

Did we pay anything twice?

Open the “Possible duplicate charges” report.

Features

Parts of the product that matter most.

Receipt organisationEvery receipt in its place.
ReportsA clearer story in every report.
Account overviewSee your accounts together.
Questions

Questions from small business owners

Does SpendixAI replace my accounting software?

No. It tracks and reports on spending. Export to Tally, Zoho Books or QuickBooks for bookkeeping.

Can several people use one workspace?

Workspaces can have members with roles, and Team plans are priced for each organisation. Write to support@spendix.app to talk it through.

Can I keep receipts with transactions?

Yes. Receipts can be uploaded and matched to the transactions they explain.

Guides

Read next

Tax and GST 6 min read

Tracking GST and input tax credit on business expenses

How to keep GST-inclusive spending organised so you can see the tax inside each purchase and hand your CA a clean record.

Read article
Product guides 5 min read

Build your own report and export it: Report builder and Export centre

Group spending by category, merchant, account, month or business use, save the view, and download it as CSV or in a Tally, Zoho Books or QuickBooks shape.

Read article
Getting started 4 min read

How to set up expense categories that actually help

Too few categories hide detail and too many make tracking a chore. Here is how to design a category list that stays useful.

Read article
Product guides 4 min read

Set up your bank, credit card and cash accounts the right way

Accounts keep every transaction linked to where the money moved. Learn how to add bank, card and cash accounts and the details worth filling in.

Read article
Other use cases

See how others use SpendixAI

Individuals and householdsKnow where your salary goes, every month.Freelancers and consultantsIrregular income, organised records.Accountants and CAsClean client records, ready to work with.Travellers and global spendersSpend in any currency, see one total.
Ready to start?

Try SpendixAI for small business owners.

Create your account with Google and import your first statement.

Get started